Key Dates

14 November 2022
Call for Abstracts Opens

13 February 2023
Abstract Submission Deadline

24 March 2023
Notification of Abstract Acceptance

18 April 2023
Accepted Authors Confirmation Deadline

30 April 2023
Early Bird Registration Deadline

28 – 30 June 2023
SIS-E 2023

Call for Abstracts is now open!

Abstract submissions are welcome for consideration for the 35th European Annual Congress on Surgical Infections, which will be held in Groningen, Netherlands, from 28 – 30 June 2023.

Abstract Theme

Abstracts are welcome in any one of the following categories:

1. Case Reports (for presentation at main congress)
2. Original research, no RCT
3. Preclinical / experimental work
4. Randomized controlled trial
5. SIS-E Olympics

Presentation Type

An abstract can be submitted for presentation at the Conference as one of the following categories:

  • Oral Presentation
  • Oral or Poster
  • Poster
  • SIS-E Olympics

At the review stage, the Programme Committee may change the presentation type submitted by the author to ensure the continuity of the conference programme i.e. oral presentation may be changed to poster presentation OR poster presentation to oral presentation or SIS-E Olympics. The presenting Author will be informed of any change to their submitted presentation type at the acceptance notification stage. The decision of the programme committee is final.

Oral Format
Oral presentations will be 8 minutes long with 3-4 minutes for questions and answers. Chairs will be strict, and presenters must comply with this schedule.
Poster Format

Accepted posters will be asked to produce a poster for display at the conference. Presenters are asked to take note of the following guidelines when producing their poster:

  • Maximum poster size is A0 (0.84 x 1.19m) (portrait orientation)
  • Keep text to a minimum
  • Ensure any text is in large font
  • Use graphs, charts, and/or tables
  • Ensure contents have a logical flow
  • Make it colourful
  • Removal and collection of posters at the end of the display period remains the responsibility of the presenter. Posters not removed by the indicated take down time will be removed and disposed of.
SIS-E Olympics

Workshop further details available HERE

Submission Process:

The abstract submission process for SIS-E will be through an online submission portal.

IMPORTANT INFORMATION ON THE SUBMISSION PROCESS

1. The Presenting Author must submit the abstract and is required to be the corresponding author for that abstract.
2. You do not need to register for the conference in order to submit the abstract.
3. All abstracts must be received by the submission deadline to be included in the review.
4. Accepted abstract presenters must register by 18 April.
5. Abstracts must be submitted in English and comply with the submission guidelines.

Submission Guidelines:

It is ESSENTIAL that you read the guidelines below before you submit. Abstracts which do not adhere to the guidelines will not be reviewed.

Who submits the abstract?
The Presenting Author must submit the abstract and will act as the main point of contact for the abstract with organisers.
Once you enter the online submission portal, start by creating an account. Please keep a record of the account details you use to set up the account as you will require them to log into both the SIS-E 2023 abstract submission portal and Conference registration portal. Upon successful submission of the abstract a confirmation email will be sent to the Presenting Author.

If you have not received a confirmation email, please check that your abstract is not left in draft and is fully submitted by logging back into the portal and checking on the Edit/View Abstracts page.

How to edit a submitted abstract?
You can save your submission as a draft and return to edit the submission at a later point. It is important to note that once it has been submitted the abstract cannot be edited after the abstract submission deadline. Ensure that your abstract is not left in draft as it will not be reviewed.

Submission Details Required:

The online abstract submission is a simple step-by-step process and will ask you to input the following details:

  • Abstract title – word limit is 20
  • Presentation type –Oral Presentation, Oral or Poster, Poster, SIS-E Olympics
  • Theme – chosen from the theme list above
  • Presenting Author – Name, affiliation, and job title of presenting author (this person must be listed as the first author)
  • Co-Authors – Name, affiliation, and job title of co-author(s)
  • Abstract Document – Abstract word limit is 500, use abstract headings listed below (word limit includes: headings/references; excludes: title, authors and affiliations)
    • Aim
    • Methods
    • Results
    • Conclusions

Additional Information

  • Please list keywords
  • Select your professional status? (Surgical resident/PhD student/Consultant or staff surgeon/other specialist).
  • Have you presented at a SIS-E Congress previously?
  • Data consent agreement
  • Publication of abstract agreement
  • Alternative contact for abstract

Submission Details Required:

The online abstract submission is a simple step-by-step process and will ask you to input the following details:

  • Abstract title – word limit is 20
  • Presentation type –Oral Presentation, Oral or Poster, Poster, SIS-E Olympics
  • Theme – chosen from the theme list above
  • Presenting Author – Name, affiliation, and job title of presenting author (this person must be listed as the first author)
  • Co-Authors – Name, affiliation, and job title of co-author(s)
  • Abstract Document – Abstract word limit is 500, use abstract headings listed below (word limit includes: headings/references; excludes: title, authors and affiliations)
    • Aim
    • Methods
    • Results
    • Conclusions

Additional Information

  • Please list keywords
  • Select your professional status? (Surgical resident/PhD student/Consultant or staff surgeon/other specialist).
  • Have you presented at a SIS-E Congress previously?
  • Data consent agreement
  • Publication of abstract agreement
  • Alternative contact for abstract

More Information:

Review and Notification of Acceptance
All abstracts will go through a blind peer-review carried out by reviewers selected by the SIS-E 2023 Programme Committee.

Notification of acceptance or rejection will be sent to the submitter on 24 March 2023.

Withdrawal Conditions & Change of Presenter

If you need to withdraw the abstract or change the presenting author contact SIS-E@conferencepartners.ie by 4 April 2023.

Registration of the Abstract Presenter

When notified of acceptance, the Presenting Author is required to accept the offer by registering for the conference and paying in full by 18 April. You will be provided with a link to register at this rate in your acceptance email.

If a presenter fails to register by 18 April 2023

  • Will be removed from the programme
  • Will be removed from all SIS-E 2023 related publications

Terms and Conditions:

  • The abstract submitted adheres to the abstract submission guidelines outlined on the Conference Website.
  • The abstract submitted is in English.
  • This abstract has only been submitted once for SIS-E 2023.
  • It is the responsibility of the presenting author to submit the abstract. They are the main contact whose responsibility it is to communicate with other co-authors.
  • The presenting author is available to present at the conference between 28 – 30 June
  • The presenting author must register and pay in full by the deadline indicated in the abstract review outcome email. If they do not register and pay in full, the abstract will be removed from the programme and any SIS-E associated publications.
  • The text of the abstract, along with the names and affiliations, poster and/or additional documents as requested, will be published on the conference website, in the abstract document and on the conference app and/or platform, and this will not raise any copyright issues.
  • A submission as a particular presentation type or theme may be changed to a different type following review in order to be accepted and included in the programme.
  • Presenters may be recorded for live streaming. A recording of the presentation and a copy of the slides may be published online after the conference.

If you have any queries regarding the above, please contact the SIS-E 2023 Programme Team SIS-E@conferencepartners.ie.

Countdown to #SISE2023