ABSTRACT SUBMISSION GUIDELINES

The abstract submission process for SIS-E 2019 will be through an online submission portal.

Presenting Authors are requested to create an account and submit an abstract for review according to the guidelines set out below. The same account will be used when you register for the conference. Please keep the email and password used to create the account for future use. Please do not create a new account. Should you require any assistance or have a query about online submission, contact SIS-E@conferencepartners.ie.

IMPORTANT:

• It is ESSENTIAL that you read the instructions below before you submit.
• The Presenting Author must submit the abstract and is required to be the corresponding author for that abstract
• Abstracts must be submitted in English
• You do not need to register for the Conference prior to submitting an abstract however following acceptance into the programme you must register by 30 April.

If you have an accepted abstract you are entitled to get the early bird registration rate up until the 10 April. You will be provided with a link to register at this rate in your acceptance email. If you have any queries please contact SIS-E@conferencepartners.ie. After this date any registrations made by you will be at the prevailing congress registration fee at time of registration/payment.

 

Presentation Type

An abstract can be submitted for presentation at the Conference as one of the following categories:

• Oral Presentation
• Poster Presentation
• Oral or Poster Presentation
• SIS-E Olympics

At the review stage, the Programme Committee may change the presentation type submitted by the author to ensure the continuity of the conference programme i.e. oral presentation may be changed to poster presentation OR poster presentation to oral presentation. The presenting Author will be informed of any change to their submitted presentation type at the acceptance notification stage. The decision of the programme committee is final.

Oral Format:

Oral presentations will be 8 minutes long with 3-4 minutes for questions and answers. Chairs will be strict, and presenters must comply with this schedule.

SIS-E Olympics:

Workshop further details available HERE.

Poster Format:

Accepted posters will be asked to produce a poster for display at the conference. Presenters are asked to take note of the following guidelines when producing their poster:

• Maximum poster size is A0 (0.84 x 1.19m) (portrait orientation)
• Keep text to a minimum
• Ensure any text is in large font
• Use graphs, charts, and/or tables
• Ensure contents have a logical flow
• Make it colourful
• Removal and collection of posters at the end of the display period remains the responsibility of the presenter. Posters not removed by the indicated take down time will be removed and disposed of.

 

Theme

Abstracts must be submitted under one of the conference themes.

1. Case Reports (for presentation at main congress)

2. Original research, no RCT

3. Preclinical / experimental work

4. Randomized controlled trial

5. SIS-E Olympics

 

Submission Guidelines

Please adhere to the following formatting guidelines when preparing abstracts for submission for SIS-E 2019. Abstracts which are not correctly formatted will not be reviewed.

 

How to submit an abstract

The Presenting Author will be the contact person for the abstract and must submit the abstract. Once you enter the online submission portal, start by creating an Account. Please keep a record of the account details you use to set up the account as you will require them to log into both the SIS-E 2019 abstract submission system and Conference registration portals. Upon successful submission of the abstract a confirmation email will be sent to the Presenting Author.

If you have not received a confirmation email, please check that your abstract is not left in draft and is fully submitted by logging back into the portal and checking on the Edit Abstracts page.

IMPORTANT: 

Please note that you can save your submission as a draft and return to edit the submission, but once it has been submitted the abstract cannot be edited after the close of submission deadline. If you require any assistance regarding the submission of your abstract, contact SIS-E@conferencepartners.ie.

 

Submission Process

The online abstract submission system is a simple step by step process and will ask you to input the following details:

• Title of the abstract (word limit is 20)
• Presentation type (Oral, Oral or Poster, Poster)
• Theme must be chosen from the theme list above
• Name, affiliation, and job title of Presenting Author (this person will act as the main contact for this abstract; this person must be listed as the first author)
• Name, affiliation, and job title of co-author(s)
• Abstract word limit is 400, excluding Title, Authors and Affiliations
• Answer the additional information Questions:

1. What is the status of the presenting author? (Surgical resident/PhD student/Consultant or staff surgeon/Other specialist)
2. Have you presented at previous SIS-E congress?
3. List Keywords.

Notification of Acceptance

All abstracts will go through a blind peer-review by members of the programme committee. Notification of acceptance or rejection will be sent to the submitter, presenting authors and all co-authors on 13 March.

Registration of the Abstract Presenter

When notified of acceptance, the Presenting Author is required to accept the offer by registering for the conference and paying in full by 30 April 2019.

If a presenter fails to register by 30 April 2019

• The abstract will not be published on the App.
• Will be removed from the programme and all SIS-E related publications.

Withdrawal Conditions & Change of Presenter

Written notice must be submitted by 30 April 2019 for all withdrawals and change of presenters.

Terms and Conditions:

• The abstract submitted adheres to the abstract submission guidelines outlines above.
• The text of the abstract along with the names and affiliations, poster, powerpoint presentations and/or additional documents as requested will be published on the conference website and book of abstracts, and that this will not raise any copyright issues.
• This abstract has only been submitted once for SIS-E 2019.
• A submission as a particular presentation type may be changed to a different type following review in order to be accepted and included in the programme.
• Presenters may be recorded for live streaming. A recording of the presentation and a copy of the slides may be published online after the conference.
• It is the responsibility of the Presenting Author to submit the abstract. They are the main contact whose responsibility it is to communicate with other co-authors and ensure that they register to be included in the programme.
• Accepted authors must register by 30 April to confirm acceptance of their offer in the programme. If accepted authors are not registered by this date, they may be removed from the programme.
• The abstract submitted is in English.
• The Presenting Author is available to present at the conference on 26 – 28 June 2019.

If you have any queries regarding the above, please contact the SIS-E 2019 Programme Team SIS-E@conferencepartners.ie.